Admin & Finance Officer

Admin and Finance Officer (AFO) will work under the National Programme Coordinator. After induction of Chief, NDCC, he/she will work under him/her and assist in performing official duties. He/she will be in NC-8 scale and assisted by an Account Officer (BS-17) with other support staff. Admin and Finance Officer will be inducted at start of the programme. He/She will assist the NPC in providing high quality professional management services pertaining to administrative, financial, human resources and logistic matters, including assistance in recruitment of programme staff, financial planning and reporting, procurement of equipment and disbursement of funds to the Provincial Coordination Units. 

The AFO will be responsible for the following Administration and Finance related tasks:

• Prepare budget forecasts and estimates in coordination with NPC; SLM for annual and quarterly budget requirements and programme proposals, which involve financial forecasting, budgeting and accounts;
• Develop and process requests for advances to the UNDP-Country Office and ensure settlement of all advances in accordance with defined procedures and guidelines;
• Manage utilization of quarterly advances in accordance with quarterly work plans in collaboration with NPC and keep track of all programme funds received, disbursements, financial obligation and advances;
• Prepare and process tender documents, invite bids from open market, prepare comparative statements and ensure financial accountability  in all programme related procurements, subcontracts and outsourcing;
• Resolve issues pertaining to payment of taxes and duties on project procurements, shipments and transactions and initiate follow-up with agencies concerned;  
  Assist with all administrative and logistical arrangements for meetings, workshops and conferences;
• Prepare different correspondences on the above matters and ensure follow up system;
• Assist in preparation of payments requests/travel claims with the supporting documentation and liaison with donor agencies for payment/follow-ups;
• Prepare programme budgets and maintain financial disbursements and monitoring systems for monthly submission to donor agencies and GoP; 
• Process financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with defined rules and regulations;
• Handle all financial matters of the meetings, workshops and seminars organized under the programme;
• Act as focal person for programme’s audit for the donor agencies and GoP funds;
• Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non-expendable property ledger;
• Prepare cash plan, expenditure reports and correspondence on utilization of PSDP/ADP funds;
• Keep track of all advances released to Provincial Coordination Units and Implementing Partners for local expenditure and complete necessary documentation for settlement of such advances;
• Maintaining up-to-date inventories of equipment;
• Responsible for the Programme Filling Management System at the NCU;
• Supervise the work of support staff; and
• To perform any other duties as required by the NPD and NPC (till induction of Chief, NDCC) for achieving the above objectives.

Education and Experience:-

• Master degree preferably in Management Sciences (MBA, Accounting, Finance, M.Com, and CA).
• Minimum 05 years of professional experience in a similar field, preferably with projects and programmes funded jointly by the donors and GoP;

Other Skills:-

• Knowledge of government accounting system and experience in dealing with AGPR will have an added advantage;
• Experience and knowledge of the functioning, procedures, and systems of GoP and UNDP projects, especially with PCOM procedures and requirements would be desired.
• Excellent management and administrative skills, including ability to deadlines and ensure accuracy;
• Excellent accounting skills
• Problem solving skills and result oriented approach;
• Leadership qualities, strong interpersonal & communication skills, and sensitivity to gender issues;
• Excellent writing skills, excellent computing skills, particularly in handling accounting software such as ProMis.